We have the pleasure of assisting The Kelowna General Hospital Physicians Society (KGHPS) with their search for a new Facility Engagement Director.
The Facility Engagement (FE) Director provides administrative and leadership support to the Board of Directors, Kelowna General Hospital Physicians Society (the Society). The FE Director supports the Board of Directors in their strategic planning, budgeting and financial management, proposal preparation and fulfilling all accountability reporting requirements. This is done with a focus on engaging physicians to enhance collaboration and quality improvement with Health Authorities, consistent with the goals of the provincial Facility Engagement Initiative. More information on the Facility Engagement Initiative, the Memorandum of Understanding: Regional and Local Engagement can be found here.
Key Responsibilities and Duties
At the direction of the Board of Directors, the Facility Engagement Director:
- Supports the development and implementation of structures, processes and programs that support the Society to fulfill the terms of the provincial Memorandum of Understanding: Regional and Local Engagement.
- Assists with the preparation and implementation of governance, operational structures and processes in alignment with the provincial Facility Engagement Initiative, as appropriate.
- Provides direct support to the KGHPS in developing effective engagement processes and lines of communication among the medical staff of Kelowna General Hospital.
- Assists the Board of Directors in the preparation of the annual budget and prepares, analyses and files monthly financial reports for review by the Board to assist them in fulfilling their fiduciary responsibility.
- Serves as the FEMS (Facility Engagement Management System) administrator: entering new approved facility engagement activities into the system; processing and approving sessional claims in alignment with KGHPS Guidelines; generates system reports; and, oversees user management functions.
- Establishes and supports communication strategies to share information and advance physician engagement at Kelowna General Hospital.
- Coordinates and schedules meetings of the KGHPS and meetings between the Society (or its representatives) and the Health Authority.
- Provides administrative and corporate governance support for meetings of the Society and meetings of directors, including preparation of meeting packages, agendas, briefing and discussion documents, minute-taking for meetings, and arrangements for meeting logistics (food order/room bookings).
- Coordinates submitted projects/initiatives; analyzes data; researches and advises on complex issues.
- Tracks and prepares reports on the major areas of activity and project progress relating to physician engagement.
- Facilitates the administration of contracts and agreements with local structures and other resources as required.
- Attends KGHPS and Medical Staff Association meetings, meetings with Health Authority Representatives, and Kelowna General Hospital Medical Staff events.
- Communications with and among the members, directors and others, as required to follow up on action items and develop strategies to address issues;
- Liaises with the KGHPS Facility Engagement Lead on matters related to the operations, projects and programs of the Society, as appropriate.
Skills & Qualifications
- A Master’s or Bachelor’s degree in disciplines such as health administration, health policy, and/or community development.
- At least 5 to 10 years’ experience or an equivalent combination of relevant education and experience.
- Strong knowledge of health regions and acute-based health care services. Experience working with physicians and health authorities preferred.
- Demonstrated leadership skills with experience in leading complex change.
- A solid track record in stakeholder engagement and experience working with multiple stakeholders and groups.
- Experience with quality improvement and evaluation.
- Diplomatic problem-solving and conflict-resolution skills.
- Exceptional organizational, delegation, presentation, communication, facilitation, and relationship-building skills.
- Project and budget management experience.
- Ability to handle multiple projects, meet tight deadlines and work independently, as well as in a team environment.
- Excellent computer skills (i.e. Word, Excel, Outlook, and PowerPoint).
- Must be willing and able to travel: valid driver’s license required and access to a car preferred. Evening meetings and/or overnight stays will likely be required.
This is a part time contract position, based on working up to 25 hours per week for 48 weeks per year.
Interested candidates may email their cover letter & resume to [email protected]
We thank all interested applicants but only those selected for interview will be contacted.