Job Detail

Executive Assistant

Are you a match for Mission Group?

Kelowna, BC
Full Time Permanent
Category : Administration Salary : Based on Experience Experience(s) : 5 Year

Overview

We are pleased to assist Kelowna’s distinguished Mission Group to add an experienced Executive Assistant (EA) to their team. The EA will provide administrative and corporate support to the Co-CEO’s, the Executive Vice President and the corporation. The ideal candidate will be experienced in handling a wide range of administrative and executive support tasks and will be able to work independently with little or no supervision. This person must be very well organized and able to interact with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism. The following is not intended to be an exhaustive list of responsibilities.

Responsibilities:

  • Acts as liaison with tact and diplomacy for the senior managers to nurture relationships internally with the team and externally within the industry, stakeholders, and visitors
  • Efficiently manages and establishes clarity to all incoming enquiries or re-directs to the appropriate person or department Uses own judgement to follow up on tasks and bring pertinent information to the attention of the appropriate manager
  • Provides administrative support to the Executive Vice President and the Co-CEO’s, using discretion in dealing with matters of confidentiality
  • Prepares routine correspondence, reports and memorandums ensuring it is reflective of the style and manner of the organization Coordinates and manages schedules and meetings as needed
  • Takes and transcribes minutes in management and board meetings as requested
  • Processes legal corporate documents, obtaining signatures and filing copies
  • Coordinates travel arrangements including hotel and transportation
  • Performs office manager functions by maintaining office inventory, corporate records, company vehicles and general office contracts Provides reciprocal back-up coverage with the Human Resources Manager Other duties as requested

Requirements:

  • Diploma or degree in Business Administration, Administrative Services, Communications, Human Resources or another relevant field
  • At least 5 years’ experience in a similar role working for senior level managers at a corporation
  • Previous experience supporting a Board of Directors would be an asset
  • Excellent interpersonal and communication skills
  • Ability to act with discretion, tact, and trustworthiness
  • Flexible and able to manage multiple concurrent projects on an ongoing basis Highly organized with a keen eye for detail to ensure accuracy
  • Excellent judgement in setting priorities and in identifying and determining action required.
  • Strong follow-through from start to finish on all projects

How to apply: Please email a cover letter and resume to [email protected]