Job Detail

Executive Administrator- Real Estate

Kelowna, BC
Full Time
Category : Administration Salary : Based on Experience Experience(s) : 3  Year


One of the Okanagan’s fastest growing luxury real estate teams is looking to hire an Executive Assistant/Office Manager. We are seeking an individual who is attentive and fastidious about the quality of their work, detail oriented and passionate about client care. This team member will be able to work independently and collaboratively in a fast-paced and unpredictable work environment. You will be responsible for the day to day support of Sales Agents and the Team Leader.

Candidates must be proficient in Microsoft Word, Microsoft Excel and past Real Estate experience is a requirement. You must be able to prioritize your work, multi-task with high attention to detail and always operate at a professional level. This position requires at least 3 years experience working in a executive assistant role with similar responsibilities. This job offering is for a full time position, Monday to Friday

Responsibilities include

-Using Microsoft Word, Excel,Top Producer, & Outlook on a daily basis

-Manage office inventory of marketing materials & supplies

-Updating company website and social media pages

-Simple accounting duties

-Build, implement and manage all lead generation, database and client management systems

-Manage sale files through to completion

-Maintain and utilize lead follow-up systems

-Work with all preferred vendors, including lawyers, professional photographers, contractors, etc.

-Continue to take day to day office tasks away from agent, organizing workflow and improving efficiencies


-Proficient in Microsoft Office – computer skill adaptability required

-Exceptional verbal and written communication skills are a must

-Ability to multi task and time manage is imperative

-Always operates at a professional level even in stressful situations

-High energy, creative and dependable

-Superb attention to detail with high-level of accuracy

-Flexible in daily routine; ability to prioritize and manage shifting responsibilities

-Open to new ideas and systems

-Excellent customer service and interpersonal skills; can empathize and build relationships with a variety of personalities

-Continue to maintain the good will and reputation of the entire team

-Able to make quick and effective decisions, solve problems, as well as maintain confidentiality

-Self-motivation, initiative and ability to follow through tasks to completion

-Problem solver with analytical ability


To Apply: Please send your resume to [email protected] with the subject line ” Executive Administrator- Real Estate”