Provide ongoing administrative assistance to this busy office in the lower mission, potential for permanent for the right fit
Our client located in Kelowna is seeking an experienced Administrative Assistant to help with their busy office. A team oriented individual with a willingness to help out where needed and an ability to see the big picture would thrive in this role.
Duties will include:
-Answering and transferring incoming phone calls and email inquiries (explaining services etc)
– Liaising with shareholders and business contacts in a professional manner
-Maintenance and administration of customer/client database
-Managing incoming correspondence (email and regular mail)
-Writing, organizing and arranging project documents including mail merges and other more complex functions in Word/Excel (creating templates etc).
-Tracking receipts for costing and reconciliation
-Managing and tracking schedules of two other staff members.
-Document tracking as it relates to projects
-Basic Computer and Printer Troubleshooting
-Typing correspondence, filing and other clerical duties as required.
-Intermediate to advanced experience with Microsoft Word, Excel and Outlook
-Ability to multi-task and prioritize workload
-Professional telephone and email etiquette
-2-3 years’ previous experience in an Administration or Support role
This position is temporary to start with potential for permanent if a fit on both sides. Hours: Monday to Friday 8:30am-4:30.